Club Officer Roles

Leaderships skills aren’t just developed through Toastmasters speaking roles at meetings. They are also honed through serving various club officer roles to make sure each club is successful and provides the wonderful support members need for their personal growth.

New Club Officers are elected to start their service on July 1st each year.

Read about each club officer role below.

  1.   President

As the person who sets the tone for the club, you are expected to provide helpful, supportive leadership for all of the club’s activities. You motivate, make peace, and facilitate as required. Though you must occasionally step in and make a difficult decision, rarely do so without consulting club members and other club officers. Strive to show respect for all members, even when you do not agree with them, and provide leadership for all. Stay current on all new developments via the Leader Letter and the announcements published on the Toastmasters website.

  2.   Vice President Education

As VP Education, you schedule members’ speeches and projects and serve as a resource for questions about education awards, speech contests, and the mentor program. You are an important source of Toastmasters knowledge for club members by becoming familiar with all aspects of the Toastmasters education program.

  3.   Vice President Membership

You promote the club and manage the process of bringing in guests along with assisting them in joining as members. By initiating contact with guests, making them feel welcome at each meeting, following up and providing them with the information they need to join, you help maintain a constant influx of new people into your club. You also attentively monitor membership levels and strategize with the rest of the executive committee about how to overcome membership challenges when they occur.

  4.   Vice President Public Relations

You promote the club to the local community and notify the media about the club’s existence and benefits it provides. You also update web content, and safeguard the Toastmasters brand identity. Part of your role is to notify the media whenever your club does something newsworthy. As VP PR, you’ll find yourself writing news releases, creating and distributing flyers, and maintaining the club’s presence at various key places on the web and in the community. Stay current on all new developments via The Leader Letter, Toastmaster magazine and the announcements published on the Toastmasters website and social media sites.

  5.   Secretary

As the secretary, you maintain all club records, manage club files, handle club correspondence, and take attendance notes at each club and executive committee meeting. You are also in charge of updating and distributing a roster of the current paid membership, and keeping the club officer list current at World Headquarters. Though some clubs combine the secretary role with the Treasurer, it’s best to have a dedicated Secretary who can help reduce the workload of the Treasurer and occasionally assist the Vice President Education as well.

  6.   Treasurer

The club’s accountant. You manage the club’s bank account, write checks as approved by the executive committee and deposit dues and other club revenues. You are also in charge of submitting membership-renewal dues to World Headquarters (accompanied by the names of renewing members), filing necessary tax documents, and keeping timely, accurate, up-to-date financial records for the club. Though the treasurer’s duties are usually not the most demanding of all the club leadership positions, the consequences for members can be serious when they’re not completed accurately and on time. Stay current on all new developments via The Leader Letter and the announcements published on the Toastmasters website.

  7.   Sergeant at Arms

You keep track of the club’s physical property, such as the banner, lectern, timing device, and other meeting materials. You arrive early to prepare the meeting place for members, and you stay later to stow all of the club’s equipment. You are also in charge of the meeting place itself, obtaining a new space when necessary, and maintaining contact with the people who allow you to use the space for your club meetings. The Sergeant at Arms also has a role to play during business meetings, speech contests, and other special club events. For example, the Sergeant at Arms stands at the door while contestants compete in speech contests to ensure that the speaker is not interrupted by latecomers.

  (Immediate Past President)

As the Immediate Past President (IPP), you provide advice and counsel as requested by the current Club President. You contribute helpful, supportive leadership for all the club’s activities, and you will provide counsel to the other club officers in a manner that is conducive to club success when called upon. You are a member of the Club Executive Committee and can vote on any matter discussed. You show respect for all members, even when you do not agree with them, and provide leadership for all.

More information about officer roles can be found on Toastmasters International website.